Overview

ROLE:

We are looking to fill the position of day-to-day Administrative & Operations Assistant to support the agency in the functions of contracting and paperwork as well as office administration and artist logistics.

RESPONSIBILITIES:

• Contract administration: Managing all aspects of the contracting process including issue, review and editing of artist contracts.
• Invoice administration: Calculation, issue and administration of invoices to buyers, promoters and/or venues.
• Directly communication with buyers, promoters and/or venues regarding contract amendments.
• Monitoring the status of and communicating paperwork updates to the team.
• Facilitating and tracking payments with clients.
• Review of all incoming client payments for accuracy.
• Entering and/or updating data internal records and databases.
• Proactively monitoring of all payments and flagging missing payments, delays and issues to the team, agents/assistants and/or clients.
• Assisting with general artist logistics and travel emergencies.
• Performing additional duties as needed/requested.

SKILLS REQUIRED:

• Fluent English (written and spoken)
• Proven communication and teamwork abilities
• Advanced Google Spreadsheet and Excel proficiency
• Google Drive, MS Word, Adobe Acrobat and Dropbox proficiency
• Logistics and/or travel co-ordination experience
• Ability to compare and analyze documentation
• High levels of accuracy and attention to detail are essential
• Ability to work under pressure in a fast-paced environment
• High level of energy, motivation and initiative is essential
• Ability to handle confidential information with total discretion
• HTML skills would be advantageous

Preferred but not mandatory:

• Entertainment industry background/experience