Purpose of Role:
To provide high-level administrative support and department coordination to the EVP of International for Capitol Music Group

Key deliverables:
Professional Support & Representation of the Executive and Department
Serve as first point of contact for the executive and staff
Protect and enhance the executive’s image both internally and externally
Facilitate two-way communications throughout the organization
Maintain up-to-date awareness of the executive’s obligations in order to proactively assist and/or anticipate needs
Foresee and/or manage risk, conflicts, and problem areas
Ensure that reports are effective, provided on a timely basis and subject to rigorous standards
Respond to changes within and affecting the function; proactively alter priorities when necessary
Able to work in a high pressure, detail -oriented function that changes on a daily basis
Management of the Executive and Department Schedule
Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
Maintain appointment schedule; planning, updates, and notifications as necessary
Arrange all international, oftentimes extensive travel plans for the executive / Artist mgmt. and obtain approvals in a timely fashion
Coordinate special projects as needed
Administration of the Office Routine
Manage incoming mail and complete correspondence
Process expense reports, ensuring that the correct coding is used; resolve payment issues
Create and maintain effective filing system, both electronic and in hard copy files
Maintain database of all contacts & contacts

Degree qualified or equivalent experience
At least 3 years of assistant or department coordination experience supporting an executive or multiple managers within a department
Strong computer skills required: typing skills of 60 wpm; PC experience (proficiency in MSWord & Excel, familiarity w/PowerPoint)
Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills
Internet savvy
Excellent oral and written communication skills
Multi-tasking and follow-up
Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
Ability to handle confidential information and interact with high-level executives
International experience preferred
Bilingual skills preferred

About Universal Music Group

Universal Music Group (UMG) is the global music leader with strong market positions in recorded music, music publishing, and merchandising. The recorded music business discovers and develops recording artists and then markets and promotes their music across a wide array of formats and platforms. UMG's music publishing company, Universal Music Publishing Group, discovers and develops songwriters, and owns and administers copyrights to musical compositions for use in recordings, public performances, and related uses, such as films and advertisements. Bravado, UMG’s merchandising company, sells artist and music branded products via multiple sales points including online, fashion retail, and live performances.