Overview

VICE Media is seeking a Project Budget Assistant to be responsible for working with Sales, Project Management and Production departments.

ROLES AND RESPONSIBILITIES

•  Assist Project Managers, Producers, and Sales Representatives in preparing and submitting project budgets, outlining both staff costs and out-of-pocket expenses, in a timely manner.

•  Assist Producers and Project Managers in preparing and maintaining cost trackers, tracking both staff costs and out-of-pocket expenses, on a real-time basis.

•  Assist in routinely compiling reports, by project, listing both staff costs and out-of-pocket expenses against budgets.

•  Assist Project Mangers in creation of project codes/ structure, owning maintenance and hygiene in various systems including time tracking software and shared project trackers.

•  Assist in the opening, tracking and closing of all projects. Meeting with Project Managers on a monthly basis to review project costs and produce budget vs actual reports.

•  Compile data for reports by utilizing the in-house accounting, time tracking, and cost tracking systems.

•  Examine budget estimates for completeness and accuracy.
 

EXPERIENCE AND QUALIFICATIONS

•  Bachelors Degree in Finance, Accounting, or Business Management required

•  Experience in project management, budgeting or production accounting preferred

•  Prior experience in an agency or production company preferred

•  Strong knowledge of Microsoft Excel required; familiarity with Mac OS; working knowledge of Microsoft Dynamics and Replicon a plus

•  An interest in production and media encouraged; a strong business acumen, keen sense of urgency and ability to exercise appropriate judgment in a variety of situations desired

•  Excellent written and verbal communication skills