Condé Nast New York, NY

Office Coordinator         July 2019 – Present

Cultivate culture and managed employee on-boarding experiences
Coordinate events for Engineering, Product and Data Team
Inventory and vendor management
Travel and expense management
Liaison for property management
Maintain office cleanliness, aesthetics, and cultural workspace
Manage and facilitate all meetings and conference rooms/ IT set up
Administrative assistant for engineering and product teams
Calendar management for VP of Engineering and VP of Product

HQ Trivia (Intermedia Labs, Inc.) New York, NY

Office Manager     February 2018 – March 2019

Often referred to as the future of TV, HQ Trivia is a pop-culture phenomenon with live, interactive shows that capture the attention of millions of players every single day. As the Office Manager, I am the face of the company, ensuring that all runs smoothly including guests, interviewees, building management, vendors, and celebrity guest hosts.

•    Cultivated culture and managed employee on-boarding experiences

•    Sourced vendors, negotiated contracts, and processed invoices

•    Oversaw all the day to day operations from facilities and building management to coordinating events, and manage all aspects of employee needs and status

Coordinated with vendors for team meal plans and team building events
Facilitate office moves and construction project logistics
Sourced, managed and facilitated security for office and celebrity guests appearances as needed
Managed/ completed two complete office moves within 3 year
Managed and maintained all aspects of two fully functioning office spaces simultaneously
Created onboarding processes
Troubleshot common IT issues and maintain a recorded of office layout and equipment
Purchased/maintained all company subscriptions, software, and hardware logistics centralized
Coordinated all company travel arrangements
Managed conferencing systems and corresponding meetings
•    Assisted the Partnership Team with logistics, travel needs, including any needs as per request

•    Collaborated with Production Team with prop and media necessities including software setup/ purchase and shipping needs as per request

Ensured office security measures are met at all times
Calendar management and recruiting assistance
Ensured employees workplace happiness through culture and personality
Ensured supplies, pantry, and office items were fully stocked at all times
Communicated building processes, changes, and alerts to the team

White Ops               New York, NY

Office Manager/ Coordinator     February 2017 – January 2018

Oversaw office engagement and culture, manage all office functions, create a multi-functional work environment
Facilitated Research and Development functions, People Ops/ Fun Ops committee leader, acting CEO/ Exec. secretary
Company liaison for property management/ procurement, oversee property functions, and procedures
Directed On-boarding/ Off-boarding procedures, human resource functions, maintained employee documents
Coordinated all employee/ client travel arrangements, manage employee/ company events/ experiences
Scheduled internal/ external meetings/ calls, managed all vendor material/ expenses, maintained budgeting systems
IT management, full review/ design floor plans, redesign and create company marketing materials

Timehop, Inc. (Contract)   New York, NY Coordinator       January 2016- February 2017

Coordinated travel arrangements, company events, office/ property management and on/off-boarding processes
Supported production teams and draft communication on project statuses and finalizations to CEO
Calendar management, coordinated team projects, and projects directly involving CEO
Oversaw operations, budgeting modules, financial plan and direction
Facilitated company vendors and building management functions

Cover, Inc.         New York, NY

Office Coordinator                         December 2014-  December 2015

Created company budgeting system, calendar management and travel arrangements for CEO
Developed systems for office management, IT management, benefits and administration, HR processes
Ran payroll, oversee onboarding and paperwork for new employees, support recruiting efforts
Facilitated the supply and asset order process across multiple departments
Coordinated travel arrangements and all company events
Directed multiple projects including lease negotiations, tenant proposals, and implementations, furnishings and upkeep
Managed office vendors and facility needs, amenities and company vendors
Oversaw company mergers, relocations, and office build-outs

Linkedin, Co.                                         New York, NY

Office Manager                               November 2011-October 2014

Maintained/ update financial and operational budgeting for administrative and facilities staff
Prepared company credit card audits weekly/monthly
Managed office vendors and facility needs, amenities and company vendors
Coordinated travel arrangements and company events
Managed company mergers, relocations, and office build-outs
Managed facility and worksite security for employees and staff contractors

Orchestria Corp. New York, NY

Executive Assistant                                 August 2002-September 2011

Prepared and processed client invoicing and billing
Coordinated marketing events and meetings with potential clients and vendors
Organized various community events for recreation and training courses
Organized training modules for different client groups and individual clients
Processed time entries and reconcile corporate charge accounts
Created and processed all company and employee expense reports for audit
Prepared company checks for client payments, employee payroll, and company expenses
Maintained, reviewed and processed company NDA and Non-NDA agreements


Baruch College – Bachelor of Accounting and Business Mgmt.     New York, NY January 2001-December 2005